Create and manage a group
Create a group
Section titled “Create a group”- Open Explore → Groups and choose Create.
- Add a Cover image (optional).
- Enter a Group Name and a short description.
- Choose a Public group handle, the short name in the group’s web address, such as
amsterdam-runners. - Choose a Location: a city, or global if your group isn’t tied to one place.
- Create the group.
You become the group’s owner. Group names and handles must be unique. If one is taken, you’ll be asked to choose another.
Your Personal group
Section titled “Your Personal group”Every account has a Personal group. It holds the events you host on your own. A Personal group can’t have members. If you try to add members to it, GatherEasy offers to Make public, which turns it into a normal group with a name of your choice.
Group settings
Section titled “Group settings”Owners and admins see a Manage tab on the group page.
Group settings
Section titled “Group settings”Change the Group name, Public group handle, Location, Description and Visibility, then choose Save. You can also change the group’s avatar and cover image from the group page.
| Visibility | Effect |
|---|---|
| Public | Anyone can find the group in Explore and join it. |
| Unlisted | Not listed in Explore. Anyone with the link can see it and join. |
| Invite Only | People can only join with an invitation. |
Event defaults
Section titled “Event defaults”Defaults for new events created in the group:
- Event Visibility: Public or Unlisted.
- Public Guest List: allow guests to view the guest list.
- Collect Feedback: ask attendees for feedback after events.
Changing these defaults doesn’t affect existing events.
Create Event tags to label the group’s events and Member Tags to label members (for example “volunteer” or “2025 cohort”). Choose Create, then give the tag a Name and a Colour.
Embed events
Section titled “Embed events”Show a live list of the group’s events on your own website. Choose a Theme (Auto, Light or Dark) and a Layout (Card or List), then choose Copy and paste the code into your site.
Sending limits
Section titled “Sending limits”Each group has a weekly quota for invitations and newsletters, which resets every Monday. Sending limits shows how much you’ve used and what’s left this week.
Members and roles
Section titled “Members and roles”On the Members tab:
- Add members: search by profile name or username, pick a Role in the group and choose Add to group. They join straight away. There’s no invitation to accept.
- Change a role: use the role menu next to a member to make them Admin, Organiser or Member. See roles.
Removing members, approving join requests and inviting people to the group are available through an AI assistant connected to GatherEasy.
Transfer ownership
Section titled “Transfer ownership”Choose Make owner next to a member, then Transfer ownership. They become the owner and you stay on as an admin. Only the new owner can hand it back.
Payments
Section titled “Payments”The Payment tab connects Stripe and controls how the group sells tickets. See Sell tickets and get paid.
Insights
Section titled “Insights”The Insights tab shows how the group is growing. See Group insights.
Delete a group
Section titled “Delete a group”On the Manage tab, choose Delete group, then Delete permanently. This removes the group and its membership. The group’s events stay as standalone events.