# Create an event

> Set up an event's details, location, visibility, capacity, approval and tickets, then publish it.

Source: https://help.gathereasy.rsvp/hosting/create-an-event/

## Start a new event

Open **Events** and choose **Create**. You can also choose **Create event** on the **Events** tab of a group you help run.

GatherEasy saves what you type as you go. If you leave the page and come back, you'll be asked **Restore Draft?** so you can pick up where you left off.

## Fill in the details

### Group

At the top, choose who the event belongs to under **Choose the group of this event:**.

- **Personal**: the event is yours alone. Every account has a Personal group for this.
- **A group** you own, administer or organise: the event appears on the group's calendar, and publishing it notifies the group's members. See [Groups](https://help.gathereasy.rsvp/groups/join-groups.md).

To sell tickets, the group you choose needs a connected Stripe account. See [Sell tickets](https://help.gathereasy.rsvp/hosting/sell-tickets.md).

### Cover

Upload your own cover image, or pick one of the built-in covers (**Mint**, **Sunset**, **Dusk**). Images are compressed to under 500 KB before upload.

### Title, start and end

Give the event a **Title** and choose when it **Starts** and **Ends**. Times use your current time zone. The end must be after the start.

### Location

Choose the kind of location:

- **Physical**: search for a place or address. Choosing a Google Maps result adds a map pin. If the place isn't found, choose **Add this address without a place result**.
- **Virtual**: paste the meeting link (Zoom, Google Meet or any other URL). Guests only see the link once they're registered: "Link shared once you're in."
- **Hybrid**: both a place and a link.

Choose **+ Find location instructions** to add **How to find the location**: parking, the entrance or other directions guests will see on the event page.

### Description

Write the description in the editor. The toolbar adds **Bold**, **Italic**, **Strikethrough**, headings, bulleted and numbered lists and links. The description uses Markdown, so you can also type the formatting yourself.

Choose **Add illustration** to add an image. Upload an image, choose one of the illustrations or add an image link. Images of 500 KB or more are compressed on upload, and large GIFs lose their animation. To keep the original quality, add an image link instead.

### Category

Choose up to **5** categories, such as **Music**, **Tech** or **Food & Drink**. Categories help people find your event in Explore.

### Capacity and waiting list

Set **Capacity** to the maximum number of confirmed guests. Enter **0** for unlimited.

Turn on **Over-capacity waiting list** to keep accepting interest once the event is full. When a place opens, GatherEasy offers it to the next person. They have 24 hours to accept. See [Manage guests](https://help.gathereasy.rsvp/hosting/guests.md#waitlist).

### Visibility

| Option          | Who can find it                                             | Who can register            |
| --------------- | ----------------------------------------------------------- | --------------------------- |
| **Public**      | Listed in Explore, on your profile and on the group's page. | Anyone.                     |
| **Unlisted**    | Only people who have the link.                              | Anyone with the link.       |
| **Invite-only** | Only people who have the link.                              | Only guests you've invited. |

### RSVP approval and registration questions

Turn on **Require host approval for RSVPs** to keep new registrations pending until you approve them.

Choose **Edit registration questions** to ask guests for information when they register. For each question choose an **Answer type**:

- **Short answer**: guests type a reply.
- **Choose from options**: enter one option per line.

Tick **Required** if guests must answer. You can ask questions whether or not approval is on.

### Tickets

Under **Tickets**, choose **free** or **paid**.

For paid events, choose **Edit ticket prices** to set up one or more ticket types. For each type, set:

- a **name** (for example "Early bird" or "Student"); names must be different,
- the **Price (EUR)**,
- how many are **Available** (0 means unlimited),
- optionally when **Sales open** and **Sales close**.

Each attendee can buy one ticket.

If the group doesn't have Stripe connected yet, you'll see **Connect Stripe to sell tickets**. Choose **Go to group payment** to connect it, or **Keep event free**.

## Create it

Choose **Create Event**. Your event is published straight away. You'll land on its management page, where you can invite guests and share it. See [Manage your event](https://help.gathereasy.rsvp/hosting/manage-your-event.md).

:::tip
To be eligible to be featured on GatherEasy's discovery pages and newsletters, publish the event with a cover image and a full description.
:::

## Edit an event later

On the event's management page, choose **Edit Event**. When you save changes to a published event, its guests are notified.